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Key deadlines, submission preparation, collaboration with curators, the final presentation and participation terms — all on one page so that nothing gets lost on the way to the programme. Preparation stages The key preparation milestones for TechWriter Days: from submitting your proposal to the publication of the final schedule. YYour talk must be submitted no later than this date. After submission, you will be assigned one or more curators who will help refine the talk and materials. If you do not yet have a specific topic, please indicate this in the submission title and prepare several options before your call with the curator. Submissions without a specific topic must be submitted no later than 13 July 2026. By this date, a content-complete version is required, even if the design is not yet final. Based on the draft presentation, the curator will be able to provide useful recommendations on structure and slides. If no draft presentation is provided, your talk may be rejected even before a curator is assigned due to insufficient information. Selection of talks for the main programme and reserve list is completed. By this point, the speaker profile, talk title, and abstract must be finalised. The final conference programme schedule is published on the website. The final version of the presentation must be uploaded to the designated cloud folder. Workshop hosts must also provide a list of required handout materials and mock-ups, venue requirements (for example, room setup) and attendee requirements (such as laptops, pre-installed software or expected level of preparation). You will give a talk, answer participants’ questions, and compete for the Audience Choice Awards. How the Preparation Process Works Preparation is iterative: the list of accepted talks is updated monthly, while the curator helps turn the material into a strong presentation. Describe the topic, format and value of your talk for the conference audience. Discuss the structure, wording, focus points and expected outcome for the audience. Prepare a draft presentation and refine it according to the recommendations. Monitor the schedule and be prepared for changes, especially if your talk is on the reserve list. What You Need to Prepare By 14 September 2026, you must provide the curator with a content-complete draft, even if the design and illustrations are not yet final. Your name, photo, company, country and city must be finalised by 10 January 2027. By 10 January 2027, please inform us about tickets, work constraints, participation in other events and any personal preferences regarding speaking times. By 10 January 2027, workshop organisers must provide a list of required handout materials, mock-ups, room setup and attendee requirements. By 24 February 2027, upload the final presentation file to the cloud folder and follow the presentation design guidelines. Once the materials have been handed over to the designers, the information will appear in printed materials and can no longer be changed. Speakers from the reserve list must attend the conference both days — from opening to closing — and be ready to present your talk at any moment. If a talk is rejected, participation is available at the price valid on the submission date. If a speaker withdraws their talk voluntarily, the current participation fee applies. Useful links
TechWriter Days / 4 · for Speakers
Everything a Speaker Needs to Know Before the Conference
Speaker Timeline
10 August 2026
Submission Deadline
25 August 2026
14 September 2026
Draft Presentation
10 January 2027
Completion of Talk Selection
A possible additional submission window for specific topics may open from 13 November to 24 November 2026. Only talks on the announced topics will be considered during this period. 22 February 2027
Publication of the Final Schedule
24 February 2027
Final Presentation
19–20 March 2027
Speaking at TechWriter Days #4
Important: Failure to comply with the rules and key deadlines may result in the exemption of the talk from the conference, regardless of the current review status of the submission.
From Idea to Stage
Submit Your Talk
Work with Your Curator
Finalise the Materials
Take the Stage
Mandatory Materials
Draft Presentation
Speaker Profile
Scheduling Constraints
Workshop Materials
Final Presentation
Title and Abstract
Participation Terms
Reserve List, Rejection and Withdrawal
01Reserve List
02Rejection
03Withdrawal
Resources for Speakers